Assistant Manager (Administration)

COMMUNICATIONS AND PUBLIC AFFAIRS OFFICE

Assistant Manager (Administration) (240328010-IE)

Duties

The appointee will be required to play a key administrative role in the Communications and Public Affairs (CPA) Office. He/She will be required to:

(a) provide administrative and secretarial support to the Director of Office;

(b) oversee all office administration tasks, including human resources matters, ensuring adherence to administrative guidelines and procedures, maintaining office filing systems and equipment, and implementing office policies;

(c) liaise with internal and external parties as well as supervise supporting staff for day-to-day operations of the Office;

(d) assist in budget planning and coordination for the Office;

(e) manage the inventory of CPA souvenirs and coordinate production with vendors;

(f) draft and compile documents, reports, and responses to inquiries; and

(g) perform any other duties as assigned by the Director of Office or her delegates.

Qualifications

Applicants should have:

(a) a recognised degree;

(b) at least five years of relevant experience;

(c) a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;

(d) excellent communication and interpersonal skills, as well as the ability to be a good team player; and

(e) good computer literacy.

Preference will be given to those with solid experience gained in local tertiary institutions.

Shortlisted candidates may be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management).

Consideration of applications will commence on 5 April 2024 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer committed to diversity and inclusivity. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.

The information provided will be treated in strict confidence and be used only for consideration of your application for relevant / similar posts within the Group/ Company.